Territorial Registry of Intellectual Property
The Intellectual Property Registry is a mechanism for the protection and safeguarding of intellectual property rights, easily usable by third parties without the consent of its author or owner of the exploitation rights.
It operates in the field of evidence, granting greater legal certainty to the traffic of intellectual property rights. In it, the copyright can be registered on any original literary, artistic or scientific creation, expressed by any means or support; as well as other intellectual property rights protected by law.
- We serve without an appointment from Monday to Friday from 9 a.m. to 14 p.m.Payment must be made at the Registry or at a bank once the request has been made. It is not necessary to bring the completed and signed forms as long as all the authors and/or holders of the exploitation rights come to the office.
- Now you can also submit online applications with Cl@ve or IDentificaTo submit your request online, you can identify yourself with Cl@ve PIN, Cl@ve Permanente, IDentifica, Digital Certificate or DNIe.
How do I register my work?
- Along with your application, You must send proof of payment of the fee (Article 12.2 section j of Royal Decree 611/2023, of July 11, which approves the Regulation of the Intellectual Property Registry), so you will have to pay it before filling in the form.
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For the services provided by this Registry, the fees established in articles 310 et seq. of the Consolidated Text of the Law on Public Rates and Prices of the Community of Madrid, approved by Law 13/2002 on Fiscal and Administrative Measures of the Community, must be paid. Madrid's community. The fee for processing the registration application file is €13,33. This fee is paid only for the taxable event "Processing of application files", without prejudice to subsequent ones that may be carried out at the time other documentation is submitted.
- When filling in the form, you are obliged to fill in the fields with ✱. If you do not fill them in, you will not be able to send your application or generate the form.
- To attach the proof of payment, the copy and the rest of the documentation, go to the "REQUIRED DOCUMENTATION" tab and fill in the "Proof number" field with the fee payment number. You will find it in the upper right corner of the "030 Model", under the barcode:
- Then scroll down and click "NEXT". In the "DATE, SIGNATURE AND OTHER INFORMATION" tab, at the bottom press "FINISH" and enter the captcha. Then click "SEND TO REGISTRATION" and select an identification method (Cl
@ go PIN, Cl@ see Permanent, IDentifica, Digital Certificate or DNIe). It will load a different page. - Find the "ADD" button and press it. A window will open from which You will have to upload the proof of payment of the fee, the copy object of registration and the rest of the necessary documents (maximum 1 GB and 10 files). When you have selected them, click on "Upload files" and "SIGN AND SEND" so that we receive your application.
DOCUMENTATION TO BE SUBMITTED TOGETHER WITH THE APPLICATION ACCORDING TO THE PURPOSE OF REGISTRATION
ORIGINAL CREATIONS:
OTHER INTELLECTUAL PROPERTY RIGHTS:
YOU MUST SEND CONFIRMATION OF THE PAYMENT OF FEES,
IN ADDITION TO PUTTING PROOF NO. ON THE APPLICATION
If you are the author and owner of the exploitation rights of the work, You must send proof of payment and a copy with:
If there are several authors, each of them must complete and sign a Model A3 before.
When the author and owner of the exploitation rights are different persons, You must send proof of payment and work with:
If there are several authors and/or holders of exploitation rights, you must first complete a Model A3 for each of them.
To request the registration of other Intellectual Property rights, You must send proof of payment and a copy with:
If there are several holders of exploitation rights, each of them must complete and sign a Model A5 before.
If you wish to request registration as a collection of works, performances or productions, you must fill in the Model C before filling in the corresponding form. Remember that, for each additional degree from the second, you will have to pay €3,73, which will be added to the €13,33 fee for processing the registration application file.
REQUIREMENTS TO REGISTER A WORK, PERFORMANCE OR PRODUCTION ON THE INTERNET
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Operating system:
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Windows (XP or higher).
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Linux (Guadalinex-Ubuntu).
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macOS (10.6.8 or higher).
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Compatible browsers:
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On Windows: Internet Explorer 11, Google Chrome 45 or higher, and Microsoft Edge.
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On Linux: Mozilla Firefox.
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On macOS: Safari 6.2 or higher.
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Identification method:
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Cl
@ see PIN or Cl@ see Permanent. You can apply on this website.
If you have questions or problems, you can contact 060 or write a message to query mailbox. -
IDentifies. It is the new identification and digital signature system of the Community of Madrid. You can request it here.
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Digital certificate. You can request it by following the "Physical Person Certificate Request Manual" of the FNMT.
If you have any questions or problems, you can contact the FNMT by writing to ceres@fnmt.es or by calling one of these numbers: (+34) 91 740 69 82 - (+34) 91 704 01 91 - (+34) 902 181 696. -
DNIe. To use it, consult the instructions on this website.
If you have questions or problems, you can contact the User Service by writing to sac@dnielectronico.es or by calling one of these numbers: (+34) 91 740 69 81 - (+34) 91 704 00 91 - (+34) 91 736 99 73.
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self signature. Download and install the version compatible with your system.
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Java (minimum SE version 8u51). Click on JDK Download, download and install the version compatible with your system.
- Adobe Reader DC, in case you have to fill in the Model A3, Model A5 o Model C.
Remember that in order for another person to act on your behalf and take care of the paperwork that arises from this process, you will need to name a representative.
You can accredit said representation:
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In our offices, the principal comes with the completed power of attorney to sign it in front of an official of this Registry.
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In our offices, bringing the original of the power of attorney, formalized in a public or private document, with a signature authenticated by a notary or official of the principal to make an authentic copy.
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By postal mail, sending an authentic copy of the power of attorney, formalized in a public or private document, with a signature authenticated by a notary or official of the principal.
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By electronically providing the power of attorney, signed with the electronic signature of the principal that has been generated with a Qualified signature certificate issued in favor of the signatory himself, as a natural person or, where appropriate, with representative attribute, which, given the process of obtaining it, allows it to be assimilated to notarial or official legitimation.
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Submitting the request electronically, signed with the principal's electronic signature that has been generated in the same terms indicated in the previous point.
rectify request
If, once the application has been submitted, you have to provide documents, correct data or communicate any information, follow these steps:
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Access the Citizen Folder of the Community of Madrid with Cl
@ go PIN, Cl@ See Permanent, IDentifica, Digital Certificate or DNIe. -
Locate the file that begins with "09-RTPI" and then click on the folder icon on the right of the screen.
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Select "Provide documentation", fill in the "Observations" field and click the "Add" button to upload the documents.
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When you are finished, press "SEND".
Frequently Asked Questions
Why should I register my book, script, song, program...?
According to article 26.1 of the Royal Decree 611/2023, of July 11, by which the Regulation of the Intellectual Property Registry is approved, "It will be presumed, unless proven otherwise, that the registered rights exist and belong to their owner in the manner determined in the respective entry".
El Royal Legislative Decree 1/1996, of April 12, approving the Consolidated Text the Intellectual Property Law only grants the condition of qualified proof to the inscriptions made in the Intellectual Property Registry, the only public and official registry in matters of copyright protection, as it is subject to the prior qualification by the Registrar of the applications submitted and the legality of the acts and contracts related to the registrable rights.
Therefore, in the event of a discrepancy regarding the authorship and/or ownership of exploitation rights over a work, it is presumed that the Registry data is accurate, so that the burden of proving that authorship/ownership is shifted to those who do not appear registered and claims it for himself, being the other party the one who has to prove his ownership and judicially challenge the entry that contradicts his claim.
Entries made in private records They can serve in case of conflict as additional proof, but they do not enjoy the presumption, unless proven otherwise, that the registered rights exist and belong to their owner in the manner determined in the respective entry (article 145.3 of the Intellectual Property Law ). They do not have, so, the effectiveness granted by the Registry of Intellectual Property.
The same happens with documents that have an advanced electronic signature, they are not qualified proof, they only identify the signatory and the validity of the certificate on a specific date.
In addition, The Intellectual Property Registry has the obligation to keep and guard all the works whose registration is requested following the mechanisms established by law.
What can be registered?
The original creations:
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Literary and scientific works, as well as dramatic works in general.
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Musical compositions, with or without lyrics.
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Choreographies and pantomimes.
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Cinematographic works and other audiovisual works.
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Sculptures.
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Works of drawing and painting.
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Engravings and lithographs.
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Comics and comics.
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Other plastic works, whether or not applied.
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photographic works.
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Projects, plans and designs of works of architecture or engineering.
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mockups
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Graphics, maps and designs relating to topography, geography and science in general.
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Computer programs.
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Databases.
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Electronic and multimedia pages.
The other intellectual property rights:
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Performances by artists, interpreters or performers.
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Phonographic productions.
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Productions of audiovisual recordings.
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Productions of mere photographs.
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Unpublished works in the public domain and unprotected works.
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Sui generis right on database.
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Law of broadcasting entities.
In addition, article 11 of the Intellectual Property Law states that "are also subject to intellectual property:
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Translations and adaptations.
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Revisions, updates and annotations.
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Compendiums, summaries and extracts.
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The musical arrangements.
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Any transformation of a literary, artistic or scientific work."
However, article 21.2 of this Law states that "the intellectual property rights of the work resulting from the transformation will correspond to the author of the latter, without prejudice to the right of the author of the pre-existing work to authorize, throughout the term of protection of their rights over it, exploitation of those results in any way and especially through its reproduction, distribution, public communication or new transformation".
What is not registered in the Registry of Intellectual Property?
The idea, procedure, project, system, operating method, concept, principle, discovery, industrial design, trademark or invention that may be contained in the works is not protected..
In addition, "The legal or regulatory provisions and their corresponding projects, the resolutions of the jurisdictional bodies and the acts, agreements, deliberations and opinions of public bodies, as well as the official translations of all the previous texts, are not subject to intellectual property" (article 13 of the Intellectual Property Law).
Is registration required to acquire intellectual property rights?
No, the rights are acquired by the fact of creation, the registration of a work is voluntary. However, It is convenient to register to have a means of proof that formally proves, before third parties, the existence of the work and the ownership of the exploitation rights..
What scope of protection does the Intellectual Property Registry have?
Intellectual property legislation is territorial in nature, that is, it is only applied in the country that has enacted it, unless, by an International Treaty, the countries that sign it agree otherwise.
In the Bern Convention, the signatory countries, among which is Spain, undertake to recognize the national authors of those states. The "Principle of National Treatment" is the most important, because thanks to it non-national authors enjoy the same rights as nationals in that State.
Of course, the effects of registration as qualified evidence are only deployed in Spain, without prejudice to the fact that abroad it may be useful as another evidence document.
When will my creation be registered?
Article 23.1 of Royal Decree 611/2023, of July 11, which approves the Regulation of the Intellectual Property Registry, establishes that "within a maximum period of 6 months counted from the date on which the applications have been entered in the registry territory […], the owner of the registry will resolve them expressly, agreeing to carry out or deny the registration and notifying the interested parties".
However, "The expiration of the maximum term without having been notified of an express resolution, legitimizes the interested party or interested parties to understand it estimated by administrative silence"; having "for all purposes the consideration of final administrative act of the procedure", as stipulated in article 24 of Law 39/2015, of October 1, on the Common Administrative Procedure of Public Administrations (LPAC).
How do I update or modify the registry?
It can't be done. Once the identification copy has been presented in the Registry, No changes or substitution will be accepted..
If you want to register an updated version of your creation, you must submit a new application and make the corresponding payment of fees.
What other functions does the Intellectual Property Registry perform?
Together with the registration of rights, the Registry provides the public service of Registry Advertising, through which any person can request certifications, with probative effectiveness, or simple notes, with merely informative value, which are issued according to the content of the seats.
Forms and documents
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Fill in the Model A1.
If the work to be registered had been created by two or more authors, a Model A3 by each author from the second. In the "Part of the work of which he is the author" cell, the following must be indicated, as appropriate: text, illustrations, music, lyrics, direction, script, etc. In the "Percentage of exploitation rights" cell, the percentage of ownership held by each of the authors of the work must be indicated. It may not exceed 100% among all authors. -
Provide proof of payment of fees: In addition to putting the receipt number on the form, you must submit the letter of payment of the fee for processing the application file (€13,33).
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Submit identification copy of the work: The copy will include the title of the work, name and surname of the author(s) and, where appropriate, it will be paginated. Once deposited, it cannot be modified or updated To register an updated version of the work, you must submit another application.
If you come to our offices, take it preferably on digital support (pendrive, CD, DVD or hard drive). We will keep the support when it comes to musical compositions, cinematographic and audiovisual works, computer works and documents that exceed 50 MB. In all other cases, we will add the work to your file and return it to you. If you bring the work on paper, it must come unbound and the identification copy will be returned to you after being scanned, in compliance with article 16.5 of the Common Administrative Procedure Law ("Documents presented in person before Public Administrations must be digitized, [...] for their incorporation into the electronic administrative file, returning the originals to the interested party").
If you make your request electronically, you can send files of up to 1 GB. - Authorize consultation of the identity document: You will only have to present a photocopy in the case of NIE, passport or driving license. If the Community of Madrid does not object, it will consult, by electronic means, the DNI data.
Legal persons must submit a document accrediting the registration of the entity in the competent Registry where it is registered, issued a maximum of 15 calendar days prior to the date of the request, and must state the name, tax identification code, address, representation, object and validity of the Entity.
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Fill in the Model A2.
If the work to be registered had been created by two or more authors and/or had two or more holders of exploitation rights, a document must be submitted. Model A3 for each of them from the second. In the "Part of the work of which he is the author" cell, the following must be indicated, as appropriate: text, illustrations, music, lyrics, direction, script, etc. In the "Percentage of exploitation rights" cell, the ownership percentage held by each of the exploitation rights holders must be indicated. It may not exceed 100% among all holders. -
Provide proof of payment of fees: In addition to entering the receipt number on the form, you must submit the letter of payment of the fee for processing the application file (€13,33).
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Submit identification copy of the work: The copy will include the title of the work, name and surname of the author(s) and, where appropriate, it will be paginated. Once deposited, it cannot be modified or updated; To register an updated version of the work, you must submit another application.
If you come to our offices, take it with you;preferably on digital support (pendrive, CD, DVD or hard drive). We will keep the support when it comes to musical compositions, cinematographic and audiovisual works, computer works and documents that exceed 50 MB. In all other cases, we will add the work to your file and return it to you. If you bring the work on paper, it must come unbound and the identification copy will be returned to you after being scanned, in compliance with article 16.5 of the Common Administrative Procedure Law ("Documents presented in person before Public Administrations must be digitized, [...] for their incorporation into the electronic administrative file, returning the originals to the interested party").
If you make your request electronically, you can send files of up to 1 GB. - Authorize consultation of the identity document: You will only have to present a photocopy in the case of NIE, passport or driving license. If the Community of Madrid does not object, it will consult, by electronic means, the DNI data.
Legal persons must submit a document accrediting the registration of the entity in the competent Registry where it is registered, issued a maximum of 15 calendar days prior to the date of the request, and must state the name, tax identification code, address, representation, object and validity of the Entity.
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Fill in the Model A4.
If the ownership of the work to be registered is owned by two or more people, a form must be filled out. Model A5 for each one from the second. In the "Percentage of exploitation rights" cell, the percentage of ownership held by each of the exploitation rights holders must be indicated. It may not exceed 100% among all holders. -
Provide proof of payment of fees: In addition to putting the receipt number on the form, you must submit the letter of payment of the fee for processing the application file (€13,33).
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Submit identification copy: The copy will include the title, name and surname of the owner(s) of the exploitation rights and, if applicable, will be paginated. Once deposited, it cannot be modified or updated; to register an updated version you will need to submit another request.
If you come to our offices, take it preferably on digital support (pendrive, CD, DVD or hard drive). We will stay with the support when it comes to documents that exceed 50 MB. In all other cases, we will add the copy to your file and return it to you.. if you bring it on paper, it must come unbound and the identification copy will be returned to you after being scanned, in compliance with article 16.5 of the Common Administrative Procedure Law ("the documents presented in person before the Public Administrations, must be digitized, [...] for their incorporation into the electronic administrative file, returning the originals to the interested party").
If you make your request electronically, you can send files of up to 1 GB. - Authorize consultation of the identity document: You will only have to present a photocopy in the case of NIE, passport or driving license. If the Community of Madrid does not object, it will consult, by electronic means, the DNI data.
Legal persons must submit a document accrediting the registration of the entity in the competent Registry where it is registered, issued a maximum of 15 calendar days prior to the date of the request, and must state the name, tax identification code, address, representation, object and validity of the Entity.
Works of companies and transfer of rights
When you have hired someone to create the work, you will need to:
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Provide the documentation regarding when the author and owner of the exploitation rights are different people.
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Introduce original of the Work Contract in force during the creation of the work before an official of this Registry. It will also be accepted signed with electronic signatures that have been generated with a Qualified signature certificate issued in favor of the signatory himself, as a natural person or, where appropriate, with representative attribute, which, given the process of obtaining it, allows them to be assimilated to notarial or official legitimation. In this case, the documents must be provided in digital format in order to validate the signatures.
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Deliver Working life REPORT where it is stated that the worker has been registered by the company in said period.
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Facilitate copy of the ID of the workers creators of the work.
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Provide authors statement stating that they are/were employees of the requesting legal entity, that the work was created by said employment relationship, period of creation and that there is no agreement to the contrary regarding intellectual property rights. May be submitted:
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In our offices, bringing the completed declaration to sign it in front of an official of this Registry.
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In our offices, taking the declaration, formalized in a public or private document, with a signature authenticated by a notary or official to make an authentic copy.
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By postal mail, sending an authentic copy of the declaration, formalized in a public or private document, with a signature authenticated by a notary or official.
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Providing electronically the declaration with electronic signature that has been generated in the same terms indicated for the Work Contract.
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- If the owner of the exploitation rights is a legal person, they must present the original of the document accrediting the registration of the entity in the competent Registry where it is registered., issued a maximum of 15 calendar days prior to the date of the request, and must state the name, tax identification code, domicile, representation, object and validity of the Entity. A document signed with a Secure Verification Code (CSV) will also be accepted. In this case, it must be provided in digital format in order to validate its authenticity.
We remind you that, in compliance with article 14.2 of the Law 39/2015 of Common Administrative Procedure of Public Administrations, Legal persons are obliged to carry out the processing by electronic means., entities without legal personality and other subjects included in this article.
If the author of the work has assigned the ownership of rights to another person through a commission or assignment contract, he will have to:
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Provide the documentation regarding when the author and owner of the exploitation rights are different people.
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Present the commission contract or transfer of exploitation rights of the work (referring to article 43 et seq. of the Intellectual Property Law) indicating what rights are assigned, the territorial scope and the temporary scope, if it is onerous or free and if the assignment is exclusive or not. The contract may be submitted:
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In our offices, bringing the completed contract to sign it in front of an official of this Registry.
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In our offices, bringing the original contract, formalized in a public or private document, with a signature legitimized by a notary or official to make an authentic copy.
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By postal mail, sending an authentic copy of the contract, formalized in a public or private document, with a signature authenticated by a notary or official.
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Providing electronically the contract signed with electronic signatures that have been generated with a Qualified signature certificate issued in favor of the signatory himself, as a natural person or, where appropriate, with representative attribute, which, given the process of obtaining it, allows them to be assimilated to notarial or official legitimation.
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- If the owner of the exploitation rights is a legal person, they must present the original of the document accrediting the registration of the entity in the competent Registry where it is registered., issued a maximum of 15 calendar days prior to the date of the request, and must state the name, tax identification code, domicile, representation, object and validity of the Entity. A document signed with a Secure Verification Code (CSV) will also be accepted. In this case, it must be provided in digital format in order to validate its authenticity.
A collective work is considered to be that created by the initiative and coordination of a person (natural or legal), who edits and disseminates it under his name. Said work is constituted by the gathering of contributions from different authors whose personal contribution is based on a unique and autonomous creation, without it being possible to separately attribute to any of them a right over the whole of the work carried out.
Unless otherwise agreed, the rights over the collective work will correspond to the person who edits and discloses it under his name.
For this type of works you will have to:
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Provide the documentation regarding when the applicant is the author and owner of the exploitation rights.
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Submit original of declaration of collective work, formalized in a public or private document, with a legitimate official or notary signature to make an authentic copy, of whoever edits the work where it justifies its collective nature, with the name and DNI/NIE/CIF of the coordinator(s); list of authors; publication and edition date; definitive legal deposit number; and that there is no agreement to the contrary with any author, being the rights of the person who edits and disseminates it. It will also be accepted signed with an electronic signature that has been generated with a Qualified signature certificate issued in favor of the signatory himself, as a natural person or, where appropriate, with representative attribute, which, given the process of obtaining it, allows it to be assimilated to notarial or official legitimation. In this case, it must be provided in digital format in order to validate the signature.
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Provide manifestation of each author of contribution to collective work where they declare that their contribution is part of a collective work and that there is no agreement to the contrary, with the exploitation rights corresponding to the person who edits and disseminates the work. May be submitted:
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In our offices, bringing the completed statement to sign it in front of an official of this Registry.
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In our offices, taking the statement, formalized in a public or private document, with a signature legitimized by a notary or official to make an authentic copy.
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By postal mail, sending an authentic copy of the statement, formalized in a public or private document, with a signature authenticated by a notary or official.
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Providing electronically the statement signed with an electronic signature that has been generated in the same terms indicated for the declaration of collective work.
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If the owner of the exploitation rights is a legal person, they must present an original document proving the registration of the entity in the competent Registry where it is registered., issued a maximum of 15 calendar days prior to the date of the request, and must state the name, tax identification code, domicile, representation, object and validity of the Entity. A document signed with a Secure Verification Code (CSV) will also be accepted. In this case, it must be provided in digital format in order to validate its authenticity.
If the ownership of the exploitation rights over a work or provision protected by intellectual property has been acquired "mortis causa", it must be proven by:
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The documentation regarding when the author and owner of the exploitation rights are different persons.
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Original of the act of adjudication and acceptance of inheritance where they must appear expressly within the inventory of assets of the deceased "intellectual property exploitation rights" on the work or provision in question, as well as a description that allows its correct identification, in order to make an authentic copy before this Registry.
For information purposes, the exploitation rights that correspond to the author have the status of private property, not community property. -
Proof of payment of the corresponding tax or, where appropriate, of exemption or non-subjection, issued by the Public Treasury.
You must select the option "Certification of validity and charges":
You must select the option "Certification of registration, composition of the board of trustees and registered powers":
Registry Advertising
The Intellectual Property Registry is responsible for certification and other forms of publicity of the rights, acts and contracts registered therein.
Citizens will have the right to access the content through: lists of submitted applications (only the owner), simple notes, certificates of existence or registration of a seat and copies of the works, performances and productions deposited in the Registry (simple or certified).
Contact form
(*) The personal data that you provide through this form will be incorporated into the processing activity "Communication channels of the Territorial Registry of Intellectual Property", whose purpose of public interest is the attention and management of the queries that are receive in the different communication channels of the aforementioned Registry.
The Data Controller is the Territorial Registry of Intellectual Property, before which you may exercise, among others, your rights of access, rectification, deletion, opposition and limitation of the processing of your personal data.
To consult the procedure and obtain additional information regarding the protection of personal data, access the following link: https://www.comunidad.madrid/protecciondedatos.
You can also contact us by calling us from 9 a.m. to 14 p.m., Monday through Friday, excluding holidays, by phone: (+34) 91 720 82 43
Location
You can reach the Intellectual Property Registry by:
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EMT buses: Lines 10, 14, 27, 34, 37 and 45 (stop at Paseo del Prado).
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Madrid Metro: Seville, Sol and Antón Martín stations.
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RENFE Cercanías: Sol Station.
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Public parking: Plaza Santa Ana and Plaza de las Cortes.
The General Registry of Intellectual Property is unique throughout the national territory and is made up of the Territorial Registries and the Central Registry. The offices of the General Registry are listed below, as well as other addresses of interest to the citizen:
