Aid to local entities in Madrid

DIRECTED TO THE TOWN HALLS OF THE COMMUNITY OF MADRID

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These subsidies are directed to the municipalities of the Community of Madrid. Every municipality has a municipal archive whose mission is the conservation, organization and service of documents produced and received in the exercise of their functions.

The aid directed to the local entities of the Community of Madrid in matters of archives is regulated by the Order 43/2024, of January 22, of the Minister of Culture, Tourism and Sports. These bases contemplate six possible lines of action: adaptation of the archive repository; archive premises equipment; comprehensive archival organization and treatment (identification, classification, description and installation) of disorganized documentary collections; restoration of municipal documents in poor condition or in danger of loss or deterioration; digitization and/or microfilming of the historical documentary collections of local entities; and projects and activities to disseminate the documentary heritage kept in the archive of the local entity.

Call 2024

CALL ORDER

Extract from Order 615/2024, of April 2, of the Minister of Culture, Tourism and Sport, by which the call for aid to municipalities of the Community of Madrid in matters of archives corresponding to the year 2024 is approved.
(Full text of the Call for Proposals in the National System of Publicity for Subsidies and Public Aid)

PROCESSING OF THE APPLICATION

Applications are available for those interested in the Electronic Headquarters of the Community of Madrid and will be presented exclusively by electronic means in the General Electronic Registry of the Community of Madrid or in the other electronic registries provided for in article 16.4 a) of Law 39/2015, of October 1, on the Common Administrative Procedure of Public Administrations, addressed to the Ministry of Culture, Tourism and Sport (General Directorate of Cultural Heritage and Spanish Office. General Subdirectorate of Archives and Document Management).

DEADLINE FOR APPLICATION

From April 22 to May 13, 2024 (FINALIZED)

RESOLUTION OF THE CALL

Order 1253/2024, of June 28, of the Minister of Culture, Tourism and Sport, which resolves the call for aid to Local Entities of the Community of Madrid in the field of archives corresponding to the year 2024 (Date of production of effects after its publication in the Electronic Headquarters of the Community of Madrid: July 3, 2024).

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UNIT OF PROTECTION AND PROMOTION OF DOCUMENTARY HERITAGE
patrimonio.archivos@madrid.org
(+34) 91 720 89 93

What subsidies can be requested?

ADJUSTMENT OF ARCHIVE LOCAL

Requirements:

Subsidy directed to all types of municipalities.
Municipalities with population equal to or greater than 10.000 inhabitants must have archivist technical staff.
In the municipalities with a population less than 10.000 inhabitants that there is no archivist technical staff, the City Council Secretariat must explicitly assume the management of the archiving service.
In both cases, the proposed site to be suitable as a file must be considered suitable by the technical staff of the competent general management.

Eligible object:

The purpose of this grant is to carry out the necessary works so that the archive deposit meets the adequate conditions for the correct custody of the documents.

FILE LOCAL EQUIPMENT

Requirements:

The premises to be equipped must be considered suitable by the technical personnel of the competent general management.
In the case of requesting help for document reproduction devices, the City Council must have archivist technical staff.
In the event that the municipality had no obligation to have archivist technical staff because of the purpose of the requested subsidy, the premises to be equipped must be located in the consistorial building.

Eligible object:

The furniture for the archive room: traditional and / or compact shelving (approved metal) and plane.
The security systems: alarms, detectors and surveillance cameras.
Environmental control systems for temperature and humidity measurement of archive deposits.
Document reproduction devices: scanner, digital camera and multifunctional player equipment.
Fire protection systems.

DESCRIPTION OF HISTORICAL DOCUMENTARY FUNDS

Requirements:

The city councils must have a population lower than 10.000 inhabitants.
The city councils will not have archivist technical personnel.

Eligible object:

The description of historical documentary collections of municipalities with population less than 10.000 inhabitants.

RESTORATION OF DOCUMENTS

Requirements:

The documents to be restored must have a database that contains, at least, a brief description of these and the dates thereof.
If the town hall does not have archivist technical staff or does not have adequate facilities, the original restored documentary will be deposited in the Regional Archive of the Community of Madrid until the causes that led to the deposit disappear.

Eligible object:

The restoration of municipal documents in poor condition or at risk of loss or deterioration. This line of subsidy involves the digitalization of the restored documents.

MICROFILMATION AND DIGITIZATION OF HISTORICAL DOCUMENTARY FUNDS

Requirements:

The town councils should have archivist technical staff.
The town councils will have to have adequate facilities for the conservation and custody of the documents.
Documents that are going to be microfilmed and / or digitized must have a database.

Eligible object:

Microfilming and digitalization of the historical documentary collections of the municipal archives. This helpline also allows you to scan documents that are in microfilm support and microfilm documents that are in digital format.